AAAI Press Proceedings / Technical Report Author Instructions
Please note: This page contains instructions and links to forms and templates for use by authors who will be publishing a paper in an AAAI Press proceedings or technical report. Authors publishing a book or magazine article should go to the AAAI Press or AI Magazine web pages for instructions specific to those publications.
Congratulations on having a paper selected for inclusion in an AAAI Press proceedings or technical report! The following instructions detail the requirements necessary to get your accepted paper published:
- You MUST use the latest AAAI Press Word template or LaTeX macro
Download the author kit - Complete, sign, and return by the deadline the AAAI Copyright form (proceedings authors) or distribution license (technical report authors).
- Read and format your paper source and PDF according to the formatting instructions for authors.
- Name your finished electronic files (including your PDF, your LaTeX or Word source, and any enclosing directory or folder name) according to our naming convention (see the upload form for your event for specific naming instructions)
- Submit your electronic files and abstract using our electronic submission form on time.
- Submit your copyright form, and any required page or formatting charges to AAAI Press at the following address so that it is received by the deadline
- Check every page of your paper before submitting it
- Association for the Advancement of Artificial Intelligence
445 Burgess Drive
Suite 100
Menlo Park, California 94025
USA
Telephone: 650-328-3123
Fax: 650-321-4457
E-mail: info08@aaai.org
Formatting Requirements
We need source and PDF files that can be used in a variety of ways and can be output on a variety of devices. AAAI imposes some requirements on your source and PDF files that must be followed. Most of these requirements are based on our efforts to standardize conference manuscript properties and layout. These requirements are as follows, and all papers submitted to AAAI for publication must comply:
- All fonts must be embedded in the PDF file
- No Type 3 fonts may be used (even in illustrations)
- Your title must follow US capitalization rules
- LaTeX documents must use Times or Nimbus fonts (i.e., the times package) (do not use Computer Modern for the text of your paper)
- No LaTeX 209 documents may be used or submitted
- Fonts that require non-English language support (CID and Identy-H) must be converted to outlines
- Two-column format in AAAI style is required for all papers
- The paper size for final submission must be US letter (for both LaTeX and Word source as well as PDF)
- The document margins must be as specified in the formatting instructions.
- The number of pages and the file size must be as specified for your event.
- No document may have password protection
- PDFs and LaTeX source must not be set up to contain embedded links or bookmarks (for example, hyperref may not be used in LaTeX)
- Your source and PDF must not have any page numbers, footers, or headers
- Your PDF must be distilled at 1,200 dpi or higher
- Your PDF must be compatible with Acrobat 5.
Source Submission
If you used Microsoft Word, you must supply your "doc" file. If you used LaTeX, you must supply all your LaTeX source files, including (but not limited to) referenced style files, graphics files, bibliography files, (.bbl, .bst), dvi, .aux, and so forth, and you must use aaai.sty. Your files should work without any supporting files (other than the program itself) on any computer.
That's it! Links to the specific forms and instructions follow.
Instructions
These instructions and forms are provided for authors who have an accepted paper in a Proceedings that will be formally published by AAAI Press. (These templates, forms, and instructions are not in the public domain and may not be used by non-AAAI conferences without written permission.)
- Formatting Instructions for Authors (source file is also available)
- Electronic Submission Instructions
Forms
- Copyright Form with Grant-Back Letter
- Permission to Distribute Form
- Sample Photograph Release Form
- Sample Video Distribution Form
- Extra Page Invoice (this is an invoice that you can submit to your department if you had to pay for additional pages).
Templates
LaTeX Macros and Instructions
LaTeX macros are available in AAAI format for authors submitting conference, symposia, and workshop papers
- The LaTeX style file
- The BibTeX style file for BibTeX version 0.99c
- Possible bugs in the LaTeX style file (submitted by users)