AAAI Press Submission Site Example Instructions — Author Registration
(For Authors with ACCEPTED Papers Only)
The Author Registration Process
These are generic, screen-by-screen instructions! Once you have reviewed them, please go back to the instruction page for your specific conference to find the proper submission links.
Once you have prepared your paper for publication (by downloading the AAAI author kit and reviewing the author instructions page), you must create an account on our open conferences systems site. The deadline for registrations is typically earlier than the submission deadline. Don't put this step off! If you've submitted to a previous AAAI event using the AAAI OCS site (you have a login and password), your instructions can be found at the bottom of this web page.
New Users
Registration is is a simple process, but the information you provide on this form will be used for every AAAI conference you submit to in the future, so please exercise care. (Yes, you can edit most fields later on.) Follow the link provided on your acceptance letter (you received an e-mail with this url). That will take you to the page shown in figure 1. If you have never used this site before, you will complete this form. This first screen shot is displayed in figure 1.
Figure 1: The Top of the Registration Page.
Now, if you're a new user, start by ensuring that cookies are enabled with your browser, then select a username (lowercase letters and numbers only) and password. Type the letters in the validation box.
Next, we'll continue down the form, explaining how to complete the remaining fields in this form. These fields are displayed in figure 2.
Figure 2: Registrations for New Users.
Continuing down the form, we start with the Salutation field. If you include this information, we'll be polite when we send you e-mail!
The next three fields are for your name. It is extremely important that you provide this information accurately, and appropriately. First, we use Western order. That means that your first name is your given name, not your family name. Second, when you enter your name, (don't use "ALL CAPS" for any part — use Initial Capitals. For example, Sarah Smith, NOT Sara SMITH, NOT sara smith, and not Smith Sara.
Your First Name is a required field. This is your given name not your family name. Just put one name here, unless it is hyphenated. Put any second name in the Middle Name field.
Your Middle Name can be left blank if you don't have one, but if you do, please include it. If you prefer, you may include an initial only, but put a period after your initial!
Your Last Name is your family name. This is a required field. If you have a last name with multiple words, whether hyphenated or not, include all the words here. We will alphabetize your name by the first word in this field. Don't type this in all caps. Use initial caps.
The Affiliation Field is important, so we strongly encourage you to include it. This field should include only your university or company name, not your department. That comes later.
The Email field is required. If you use a throw-away e-mail or an address that is not monitored, you will probably miss seeing an important communication from us (for example, if your paper has problems that require immediate action). That means that your paper won't get published if you don't answer. We don't send you endless junk messages, so please include an e-mail that you monitor daily.
The URL field is a nice place to put your home page link. It will be displayed to colleagues who use the reading tools when the site displays your final paper.
If you include your Phone or Fax number, we'll use that information to contact you if you don't respond to e-mail. This information is not shared with anyone except the people preparing your paper for publication.
Completing the Mailing Address enables us to use that information if we need to send you legal papers, such as copyright requests. This information is not required, however. We won't change your AAAI membership address here, by the way, so don't use this field as a change-of-address notice.
Your Country is a required field. If you're in the United States or the United Kingdom, type U — it will get you most of the way down the long scroll list! Then you can make the proper selection.
The Bio Statement is where you should put your department (university or company) and your exact job title (for example, Associate Professor, Department of Computer Science). Don't repeat your university or company name (we have that already from the affiliation field!), and don't give us the story of your life! A simple job title and department will suffice.
The Confirmation field is automatically selected. If there isn't a check mark in this box, please make one. If you don't, you won't get an important e-mail.
Now we come to a critical part of this form — the Create Account boxes. Important: THE AUTHOR BOX MUST BE CHECKED! If this box is not checked, you won't be able to submit your paper! Furthermore, you cannot come back and check this box later. If you make a mistake here, you'll need to contact us.
That's it! Click the Create button and you've registered for the conference. You will receive a confirmation e-mail from the system. Once you've formatted your paper, you'll be ready to start the paper submission process.
Previous Users
If you've registered for a previous conference, don't log in yet!. Instead, you should lick the link at the top of the form where it says "Click here if you have an account with this or another conference on this site." That will get you to the box displayed in figure 3.
Figure 3: Adding a New Conference for Existing Users.
Enter your user name and password, and then here's a critial part of this form. Important: THE AUTHOR BOX MUST BE CHECKED! If you are in a hurry and just hit return without checking this box, you won't be able to submit your paper! Furthermore, you cannot come back and check this box later. If you make a mistake here, you'll need to contact us.
That's it! Click the Create button and you've registered for the conference. You will receive a confirmation e-mail from the system. Once you've formatted your paper, you'll be ready to start the paper submission process.