AAAI Press Submission Site Instructions — Replacement Paper Submissions
(For Authors with ACCEPTED Papers Only)
Once you have submitted your paper, you may NOT make a new submission. (Multiple submissions cause us a great deal of confusion and extra work. As a result, you will be changed a special handling fee if you ignore this requirement and make multiple submissions of the same paper.
However, we realize that mistakes do happen, and if you've already submitted your paper, and confirmed the submission, we can replace the paper for you, provided you follow these instructions before the submission deadline.
First, log in and go to the Author Active Submissions window, and click on the paper title (figure 22) — NOT the Submission Process link!
Figure 22: Active Submissions.
This link will take you to the summary window for your submission (figure 23). Next to the supplementary file name, you'll see a link to "Add a Supplementary File." Click on this link.
Figure 23: Paper Summary Window.
Now follow the process that you followed to upload your original supplementary file. This time, however, name your file "Revised LaTeX Source Files" or "Revised Word Doc File" (depending on its kind), and upload it (figure 24).
Figure 24: Revised Source.
Now repeat this process, only this time, upload a new PDF version of the Supplementary File. Call the new file "Revised PDF."
Finally, go back to the submission summary window (figure 23). Just below the submission number, you will see the words "Summary" and "Review" (you're in the summary window right now). Click on the "Review Link."
Under "Director Decision" you will see an "Upload Author Version" link (figure 25). Choose your corrected PDF (the one you uploaded as a corrected PDF Supplementary file) in the dialog box, and upload it.
Figure 25: Upload Author Version.
Once you complete the upload, click the "Notify Director" link and explain what is different about the revised files.
If you have uploaded (1) revised source as a supplementary file, (2) revised PDF and a supplementary file, and (3) a new Author Version, we will use the new files instead of the original ones.
If it is past the deadline date (by even a minute), this process will not work correctly. You will have to notify us via e-mail and explain the problem. We do not ever guarantee inclusion of late submissions, even if you have paid a replacement paper fee. The window in which replacement papers may be conditionally accepted is also quite short.