AAAI Press Submission Site Instructions — Replacement Paper Submissions
(For Authors with ACCEPTED Papers Only)
Once you have submitted your paper, you may NOT make a new submission. (Multiple submissions cause us a great deal of confusion and extra work. As a result, you will be changed a special handling fee if you ignore this requirement and make multiple submissions of the same paper.
However, we realize that mistakes do happen, and if you've already submitted your paper, and confirmed the submission, we can replace the paper for you, provided you follow these instructions before the submission deadline.
First, log in and go to the Author Active Submissions window, and click on the paper title (figure 1) — NOT the Submission Process link!
Figure 1: Active Submissions.
This link will take you to the summary window for your submission (figure 2). Next to the supplementary file name, you'll see a link to "Add a Supplementary File." Click on this link.
Figure 2: Paper Summary Window.
Now follow the process that you followed to upload your original supplementary file. This time, however, name your file "Revised LaTeX Source Files" or "Revised Word Doc File" (depending on its kind), and upload it (figure 3).
Figure 3: Revised Source.
Now repeat this process, only this time, upload a new PDF version of the Supplementary File. Call the new file "Revised PDF."
Once you complete the upload, please send an e-mail to the address provided in the e-mail you received from AAAI and explain what is different about the revised files.
If you have uploaded new revised source as a supplementary file and (2) revised PDF as a supplementary file, we will use the new files instead of the original ones.
If it is past the deadline date (by even a minute), this process will not work correctly. You will have to notify us via e-mail, explain the problem, and pay a replacement fee. We do not ever guarantee inclusion of late submissions, even if you have paid a replacement paper fee. The window in which replacement papers may be conditionally accepted is also quite short.