The 11th Annual Symposium on Combinatorial Search / AAAI Press Paper Registration and Submission

The 11th Annual Symposium on Combinatorial Search —
AAAI Press Paper Registration and Submission

(For Authors with ACCEPTED Papers Only)

Paper Length

Original Long Papers

Full Papers: No more than 9 pages, including acknowledgments and references.
Short Papers: No more than 5 pages, including acknowledgments and references. No additional pages may be purchased. Submit only the paper to AAAI Press.
Abstracts of Previously Published Papers: No more than 2 pages, including acknowledgments and references. No additional pages may be purchased. This material must be completely original. If it is determined that your abstract does not satisfy this strict requirement, you will be liable for iThenticate charges (minimum $100) and the abstract will not be published, regardless of previous publisher or copyright status.

If your paper does not fit, please do not resort to formatting tricks to squeeze it into the proper length. We cannot accept the paper unless it strictly conforms to the formatting instructions; papers that require reformatting because they do not conform to the formatting instructions are subject to minimum formatting fees of $125.00 (or more).

1. Deadline

Deadline: 19 June 2018 at 4:59 PM (16:59) Pacific Standard Time (UTC/GMT – 8.00 hours).
(You must register on the AAAI Press submission site no later than 18 June 2018)

To have your paper included in the proceedings, you must submit your paper on time.

ABSOLUTELY NO EXTENSIONS — Late papers and incomplete submissions will not be accepted.
To avoid a potential problem, we strongly suggest you submit a few days prior to the deadline.

Please note the paper deadline and time zone listed above. The site is located in Los Angeles, California. It will close promptly at 16:59 (4:59 PM). You must have completed your submission by this time. Papers not submitted on time cannot be published. Unfortunately, there can be no exceptions.

2. Download the Author Kit

Authors are required to download and use the files in the latest version of the AAAI Press Author Kit.

Download the AAAI Press Author Kit

3. Prepare Your Submission Files

All papers must be formatted using the style files and formatting instructions found in the AAAI Press Author Kit. You are required to read the formatting instructions and prepare your paper in accordance with them:

Formatting Instructions for LaTeX — Use of aaai18.sty and aaai.bst is mandatory. Papers not using the correct style and bibliography file cannot be published.
Formatting Instructions for Word — Use of aaai18.docx, the embedded aaai styles, and the aaai bibliography and citation style is required.

LaTeX users must check their log files for overfull boxes, and pay special attention to the list of incompatible packages, and warnings regarding changing floats, spacing, fonts, and sizes (LaTeX) found on the common formatting errors page. The single .tex file you provide must compile with PDFLaTex and should be names with your surname (family name) or the surnames of the first two authors (e.g Minsky.tex or Minsky-McCarthy.tex)

Please only submit the files necessary to recompile your paper. Do not include the Author Kit, instruction files, extraneous figures, or the copyright form in your compressed archive.

Word users must use all the custom styles we have created for you in the Word template, check that the margins are the same for all pages, and avoid crowding figures and tables. All papers must have a uniform appearance as governed by the styles we have provided. If you change them, you will incur formatting charges.

If your paper does not fit, please do not resort to formatting tricks to squeeze it into the proper length. We cannot accept the paper unless it strictly conforms to the formatting instructions; papers that require reformatting because they do not conform to the formatting instructions will trigger minimum formatting fees of $125.00 (or more).

A list of common formatting errors is appended here. It also appears in the Author Formatting Instructions.

4. General Formatting Instructions

We need source and PDF files that can be used in a variety of ways and can be output on a variety of devices. AAAI imposes some requirements on your source and PDF files that must be followed. These requirements are as follows, and all papers submitted to AAAI for publication must comply:

All fonts must be embedded in the PDF file, including those in your figures
The text font must be Times or a variant thereof, and all fonts must be embedded.
Text other than mathematics requiring non-Roman alphabets must be restricted to image files.
Author and title metadata must be present in the PDF (for LaTeX, that means the pdfinfo fields must be properly completed for author and title)
Your title must follow US capitalization rules (Mixed Case, not sentence case)
Two-column format in AAAI style is required for all papers
The paper size for final submission must be US letter (for both source as well as PDF)
The document margins must be as specified in the formatting instructions for Word or LaTeX found in the Author Kit. Nothing (including table rules or numbers) may intrude into any margin. Except for full-sized figures, nothing may intrude into the column gutter either.
Use of aaai18.sty or aaai18.docx is required.
The number of pages and the file size must be as specified for your event.
No document may have password protection
PDFs must not contain embedded links or bookmarks (no LaTeX Hyperref or Word links)
You may not use gif files as illustrations in your document
Your source and PDF must not have any page numbers, footers, or headers
Your PDF must be compatible with Acrobat 5 or higher.

5. Register on the AAAI Press Server

ONLY AUTHORS RESPONSIBLE FOR SUBMITTING A PAPER MUST REGISTER FOR THIS EVENT

Please review the brief tutorial on how to register on this site:

Registration Instructions

Once you have familiarized yourself with the process, you may register for this event:

AAAI Registration Link for New Accounts (Check the Author Box!)
AAAI Registration Link for Existing Accounts (Check the Author Box!)

REMINDER: New and Previous Users: Be sure to check the Author Box on the registration form. If you don't, you won't be able to submit your paper! (If you do forget, you'll need to go back to the registration link for existing accounts and try again.)

If you have trouble registering, please make sure that you have cookies enabled on your browser, that the security settings allow javascript, and that you are not submitting from a restrictive firewall.

6. Submit PDF, Paper Metadata, and Source Files

Please Read the following tutorial:

How to Submit Your Paper

Your submission file will consist of three elements:

A PDF File (submitted first) (in most cases, this file will not be the one that is used for the final archival publication in the AAAI Digital Library). Once submitted, this document cannot be changed)
Your Paper's Metadata (you must enter this accurately and completely)
A compressed Word doc file OR a compressed archive (zip, gzip, rar, etc.) containing all your LaTeX source documents (submitted last) (this source will be used to create the final published paper)

In most cases, we will use either your LaTeX Source or the Word doc and PDF in your supplementary file for final publication. Nevertheless, the initial PDF cannot be changed, so please don't finalize your submission until you have reviewed all the steps. (If you don't know how to do that, please review the How to Submit Your Paper instructions)

Once you have familiarized yourself with the process, you may submit your paper:

Submission URL

Please do not click the finish Submission button until you are absolutely certain that your paper is ready to be published, and your submission is accurate and complete. (Review the common submission errors before finishing your submission)

The PDF you submit will be the document included in any preliminary distribution (such as a conference app or onsite informal distribution). Although you will not be able to change that document once your submission has been finalized, the paper that is published (after the conference) online and in the proceedings will be compiled from the source files (and, if you used Word, possibly the revised PDF) in your compressed archive. You may submit no more than two corrected archives if necessary, up to the paper deadline.

After the paper deadline, revisions will not be accepted.

Do not make multiple submissions of the same paper! See "Submitting a Corrected Version. Finalizing more than one submission will result in a multiple submission fee of $25.00 per additional submission (if you tell us) or $75.00 per submission (if you don't inform us of the mistake).
Use Mixed Case. The information you provide will be used to compile the table of contents, so all the information you provide must be entered carefully and completely, and using Mixed Case. This includes, for example, your paper title. If you registered properly, your personal information will be entered automatically. Please review it, and be sure your country is included.
Include all the authors of your paper, including their affiliations and countries. You'll need to click the Add Author button to do this. Please include their country and affiliation. This information will be included in the index. If you omit an author that is listed on your PDF, your paper will be excluded from the AAAI Digital Library. You can change the author order using the small up and down arrows on the screen. The author order should correspond to the order the names appear on your formatted paper.
Submit your PDF as the submission, and your compressed source as the supplementary file. DO NOT SUBMIT YOUR compressed source first — it should be submitted as a Supplementary File. The title of this supplementary file should be either LaTeX Source Files or Word File. If you forget to submit your source files (LaTeX or Word), we won't be able to publish your paper.

A list of common submission errors is included in the submission instructions.

Once you have completed your submission (and you are certain it is complete and ready for publication), click on Active Submissions to ensure that your submission is complete. You will receive a confirming e-mail. This acknowledgement e-mail will contain important information about your submission (including brief instructions on how to submit a revised version). Please read them!

7. Submit the AAAI Copyright Form (Required)

The paper version of the copyright form must be completed and mailed via postal mail to AAAI:

Association for the Advancement of Artificial Intelligence
2275 East Bayshore Road
Suite 160
Palo Alto, California 94303
USA
Telephone: 1-650-328-3123
Fax: 1-650-321-4457

The form is due by the paper submission deadline. Only the primary author of the paper needs to sign the document. A copy is in the author kit. You may scan and e-mail the form to pubforms18@aaai.org to meet the deadline, but the original must also be postmarked by the deadline and sent via postal mail. Your paper will not be published if you don't sign and send in the form, so don't forget this critical element in the process.

8. Submitting a Corrected Version

DO NOT MAKE A NEW SUBMISSION!! If you make multiple submissions and don't tell us, you will be charged $125.00 per additional submission. If you inform us of the error, there will still be a multiple submission fee for each instance. DO NOT MAKE A NEW SUBMISSION — JUST UPLOAD A NEW SUPPLEMENTARY FILE TO YOUR EXISTING SUBMISSION.

The PDF you submit cannot be changed or corrected. Consequently, please be absolutely certain that your paper is correct before you submit it. This is the document that will be distributed to conference attendees in the conference app. It is NOT the document that will appear in the AAAI Digital Library after the conference, nor is it the document that will appear in the published AAAI Proceedings. Typographical erors in that document may be corrected up until the submission deadline by following these instructions:

Please read the tutorial on replacing your paper.

Once you have read the tutorial, to correct your paper:

Log on to the submission site
Select the paper title for the paper you have already submitted
Click the link "ADD A SUPPLEMENTARY FILE."
You can now upload a new compressed archive containing your revised paper source files and your revised PDF.
Name your file "Corrected Source and PDF."

Corrections must be submitted prior to the paper deadline. The system will automatically renumber every supplementary file. We will only download the latest (highest numbered) file. Nevertheless, every correction you submit increases the likelihood that the wrong version of your paper will be published, so don't make multiple corrections of your paper. Do NOT click the edit button to replace a previously submitted supplementary file. Add a new one instead.

Revisions of papers submitted after the paper deadline cannot be included. Please ensure that you have submitted the correct version and that it is complete by the final deadline.

9. Email

You will receive important notifications from the AAAI Press server. It is critical that your email server is able to receive messages from aaai.org, ocs@aaai.org, and publications18@aaai.org. Please ensure that these (and any other aaai.org domain emails) are not blocked or intercepted by your junk mail filter by adding the emails to your whitelist. If, after submitting your paper, you do NOT receive an email from AAAI Press, you should check your junk mail and add the blocked email to your whitelist. If you do not do so, you may find out — too late — that your paper has not been published.

Because of the high volume of email that we receive, please refrain from asking us to verify receipt of your paper or copyright form. We will contact you if your copyright form is missing, and you can verify receipt of your submission by logging back into the system and checking and downloading the files yourself.

Important! Please note that AAAI Press will not accept unsolicited email containing attachments. Do not email your paper to us. If you have questions about the the publications process that have not been covered by the documents in the submissions instructions or Author Kit, please use the AAAI contact form and select PRESS in the dropdown.

10. Buying Extra Pages in the Proceedings

No additional pages may be purchased for this conference.

11. Publication Policy

All conference papers are governed by the AAAI Publications Ethics and Malpractice Statement and AAAI Publications Policy.