Submission Site Instructions
(For Authors with ACCEPTED Papers Only)
Once you have prepared your paper for publication (please review the author instructions page), you must create an account on our open conferences systems page. Following the link at the end of these instructions will take you to a login page, where you can register for a user account. You must register before you can proceed. Registration requires filling in a few brief fields on the web form. Please use mixed case (upper and lower case) when completing this form. Please include your initials and affiliation. Do not include your signature. Your e-mail address is required. If you include a URL back to your home page, a link will appear by your paper.
Step One: Starting the Submission Process
Once you have logged in, you will need to begin step one of the submission process. Begin by selecting the Call for Papers link, then select Step One of the Submission Process. First, select the most appropriate track for your paper. Next, you must review and agree to the submission checklist. If you do not agree to any of the items, you will be unable to submit your paper.
Next, you must agree to the copyright notice. This notice is identical to the copyright form that you must sign and return to AAAI. When you have completed this step, you must select Save and Continue to move on to Step 2.
Step Two: Entering Your Metadata
In step 2, information about you is automatically pulled from your user account. In the bio statement field, please put your title (e.g. Assistant Professor or Graduate Student), hit return, and then type the name of your department if any. Do not include your affiliation here — that should appear in the affiliation field. It is important for site statistics that you indicate the country. You can speed up the scroll by typing the first few letters of your country, and then navigating to the appropriate selection.
Using the Add author button, you may add authors to your paper. If you don't add them, they won't get publication credit. You must know the e-mail address of the additional authors. Please note that, while all authors should be listed, you will be the only author with access to the paper. If you want to change the order of the listed authors, use the up and down arrows in the meta data screen. Only one author per paper should register and submit. Multiple submissions of the same paper by different authors will incur significant special handling fees and may result in the exclusion of your paper altogether.
Next, if the list appears (not applicable to all conferences), specify the type of submission. Choose Single Presentation.
Now you should specify the title and abstract. The title must be typed in mixed case — not all lower case. If you are cutting and pasting your abstract, click on the "W" logo below the box and paste your abstract in the pop-up box that appears. (If you don't do this, your abstract may contain hidden control characters that will cancel your submission later on.) Once it has been inserted, you may edit your abstract using the B (bold), I (italic) U (underline) and list buttons underneath the abstract box. If you are comfortable using raw html, you may use the HTML window instead. (If you use raw html, do not include links in your abstract, as this will void your submission.)
Next, if the box appears, add any preferred indexing terms (not applicable to all conferences), and finally, enter any supporting agencies that provided funding for your research.
When you have completed this stage, select Save and Continue to move on to Step 3.
Step Three: Uploading Your Submission
You will first be uploading a PDF of your paper. Use the browse tool to locate your PDF file and then click upload. Once the file has uploaded, select Save and Continue.
You will now proceed to Step 4.
Step Four: Uploading Your Compressed Archive (supplementary file)
Using the browse tool as before, locate your compressed archive and click Upload. Once the file has uploaded, select Save and Continue.
In the new screen that appears, you need only type in the title of your paper, followed by the words "Compressed Archive." Click the box that allows the file to be presented to reviewers without metadata. You may ignore all the other fields on this screen.
Step Five: Confirming Your Submission
Next, you will be given an opportunity to confirm your submission. Review this information and, if correct, click Finish Submission. If you click Cancel, your submission will not be saved.
Important! Once you have selected the finish submission button, you need to click on Active Submissions to have the information sent to AAAI Press for processing.
Revisions
You may stop the submission process at any of the steps (your work will be saved and you can go back and finish the submission later), but once you have submitted your paper and compressed archive, you may not delete or revise it. However, if the submission deadline has not passed, and you have discovered a grievous error that must be correct, you may upload a new, revised compressed archive as a new supplementary file. Please name this new supplementary file with your paper title, followed by the words "Revised Compressed Archive." Be sure the revised archive includes a new PDF. We will use this revised version when creating the proceedings. You may upload only one revision.
All activity on the server is logged.